Extension of Time in Construction Contracts


Submitting an EOT claim requires documentation of the cause of the delay, its effect on the project, and any costs related to it. Contractors will have to provide documentation to substantiate any additional costs they are requesting compensation for.


If a https://intuit-payroll.org/ is caused by the project owner or principal, this is also often covered by an EOT claim. Strikes happen and this provision may be included in the construction contract. With proper documentation, you may be able to prove that a strike was the cause of the delay. Many contracts require that the contractor use their best methods to mitigate any delay before an EOT can be considered.

Get an extension when you make a payment

Failure to comply with the obligations stipulated in a contract can include defects to drawings or specifications along with any implied terms related to design, quality of workmanship or performance. The employer can claim damages due to these defects on the grounds of breach of contract. Project is scheduled to finish in Week 80 owing solely to the contractor’s own errors. The project is in Week 73 when a relevant event causing four weeks’ delay occurs. As we are all too aware, construction plans don’t usually go exactly as planned.In fact, the construction industry has become so accustomed to making changes and alterations that there is dedicated software programs designed to deal with change order and extension of time management. This post covers the certified payroll requirements for contractors working on federal construction projects. If the EOT claim is not sent within the required timeline, the contractor may give up the right for further extension claims or damages related to the event.

How do you say I need more time professionally?

  1. Determine deadline importance. Before officially requesting a deadline extension, gauge the nature of the deadline.
  2. Decide how to ask.
  3. Provide a specific reason.
  4. Show your dedication.
  5. Offer to share your progress.
  6. Set a reasonable new deadline.
  7. Show gratitude.
  8. Example conversational request.

The MTRC and KCRC contracts require the provision of information within set time limits. The difficulty with some provisions is that they seem to add an administrative burden without there being any particular benefit. For instance the KCRCcontracts require update information to be provided every 28 days during long delays or where the delays are not ascertainable. The subcontract under consideration in Growthbuilt was different, however, because it provided for an “absolute discretion” as to whether an EOT should be granted. This was because the discretion of the main contractor was expressed to be an “absolute discretion”. Built argued that the use of the words, “is or will be delayed”, refers to current or ongoing delay that required prospective analysis. It further relied upon clause 34.5 of the contract, which provided that the contract administrator was to assess the contractor’s EOT claim within 14 days of receipt; otherwise there would be a deemed assessment of the EOT claimed.

How to improve how you manage extensions of time, variations and change orders – easily

One acceptable grounds for the request of an extension includes legal issues or problems. These issues can affect the project’s completion and the contractor’s performance. Most extensions are related to delays beyond the contractor’s control, and many involvechange order requests. However, there are times when the contractor may have poor business or management skills that can cause the project to run behind.

  • It was also held that where time is of the essence and is extended, the extended date is also the essence of the contract.
  • Under the Government Form of Contract, delay to progress of the works is the key.
  • Dawn has held roles such as a staff accountant, green building advisor, project assistant, and contract administrator.
  • Implementing an extension of time clause into your contracts is critical for reducing liability when you are at no fault in the causation of a delay.
  • It has also been held that the section does for not enable a promisee to keep alive a broken contract in the hope of being able to recover heavier damages for its breach.

A good example of a well written condition precedent clause is Clause 45 of the KCRC Standard Conditions, which requires any Contractor claiming an extension of time to give notice of any delaying event within 28 days after commencement of the event. Clause 45.11 states that the Contractor as a condition precedent to being granted, extensions of time claims must strictly comply with this time limit. Assuming that the contractor has reported to the employer his target programme of 68 weeks, the 10 weeks delay on the target programme of 68 weeks essentially causes only 8 weeks delay on the actual contract period of 70 weeks.

Does the Contractor Get Paid During an EOT?

The Extension Of Time argued that it was entitled to an extension of time as a result of instructions given by the Architect. The Contractor set out a strict time limit for extension of time claims and clearly stated that the Contractor was not entitled to any extension of time if it does not claim in time.

  • Project is scheduled to finish in Week 80 owing solely to the contractor’s own errors.
  • Speaking of payments and accepted business customs, contractors and sub-contractors may also be paid on ‘pay when paid’ basis which is generally referred to as a “back to back” contract arrangement .
  • As a start, you can use the digital template you read through above to start better capturing and sharing extensions of time .
  • In H Fairweather and Co Ltd v London Borough of Wandsworth the use of the dominant cause approach had been rejected by the court where they held that an architect ‘has the task of allocating where the facts require it the extension of time to the various heads’.
  • This often comes in the form of liquidated damages by granting an extension of time to the contractor.

“ if the wording of a contract is clear, it may not be departed from by way of interpretation to ascertain the intention of the parties. Known for covering the full range of corporate and commercial matters, including investments, joint ventures and M&A transactions, Tanner De Witt remains part of a global referral network with elite law firms. In legal terms, it is said that the torpedoes were the “proximate” or “dominant” cause of the loss. During the next two days, the storm continued, during which time the ship ran aground and on high tide re-floated.


In practice, the phrase is more often used to describe the situation where the competing events occur at different times but their delaying effects on the work are felt at the same time. The construction contracts are generally prepared as per Fédération Internationale des Ingénieurs-Conseils red books 1987 and 1999, yellow book and silver book contract forms specifically in UAE to deliver projects. The legal provisions applying to such contracts are UAE Civil Code, Federal Law No. 5 of 1985 as amended. The construction contracts are governed inter alia by Articles 872 to 896 and contractual provisions depending on its consonance with laws. In either case however the Contractor must show a causal link between the cause of the delay and the effect of the delay.

A letter of extension of time is also an important and formal document, so the format you follow should be succinct and objective. They enable contractors, subcontractors and other stakeholders to make changes and improvements to a plan which may have been created some time ago, before unique changes to certain regulations, technologies and knowledge, or simply before a client realised ‘that’ was what they actually wanted. With a proper dispute resolution clause in place, contractors, subs, and suppliers can avoid taking their disputes into litigation. What is a cost-plus contract and how is it used in the construction industry? In the course of a long delay, more than one EOT claim may need to be submitted. If that’s the case, it’s important to continue communication with the owner or GC and let them know of the effects of the delay and whether further claims will be filed.

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